NCERT solutions class 11 Accountancy Chapter 13 Computerised Accounting System

NCERT Solutions for Class 11 Computerised Accounting System – Chapter 13

The NCERT Solutions for Class 11 Computerised Accounting System Chapter 13 are available here. Curated by top subject experts at SimplyAcad, these solutions aim to help students excel in their exams. The answers serve as an invaluable tool, guiding students on how to approach different types of questions in the exam.

These solutions include various short, long, and numerical answer questions, enabling students to gain an in-depth understanding of the chapter’s concepts.

NCERT Solutions

Short Questions Solutions

Question 1: State the four basic requirements of a Database Application.

Solution: The basic requirements of a database include:

• Back-end Database: A hidden data storage system that grants users access.
• Front-End Interface: Connects the user and database software, facilitating communication between the user and the back-end database.
• Reporting System: A collection of objects that contain comprehensive information for report preparation.
• Data-Processing: Converts input data into useful information, aiding in decision-making.

Question 2: Name the various categories of the Accounting Package.

Solution: The categories of accounting packages are:

• Tailor-made Software
• Ready-to-use Software
• Customised Software

Question 3: Give examples of two types of Operating Systems.

Solution: Examples include:

• Single-User Operating System: DOS
• Multi-User Operating Systems: Windows and Linux

Question 4: List the various advantages of Computerised Accounting Systems.

Solution: Advantages include:

• Accuracy
• Speed
• Scalability
• Reliability
• Real-time User Interface
• Up-to-date Information
• Document Production
• Legibility

Question 5: Give two examples of organisations suitable for ‘ready-to-use’, ‘customised’, and ‘tailored’ accounting packages.

Solution:

• Ready-to-use Accounting Packages: Small-sized enterprises like grocery stores, pharmacies.
• Customised Accounting Packages: Medium to large businesses like shopping malls, hotels.
• Tailored Accounting Packages: Geographically scattered businesses like MNCs, Oil Industries.

Question 6: Distinguish between ‘ready-to-use’ and ‘tailored’ accounting software.

Solution:

Ready-to-Use Accounting Software:

• Nature of Business: Used in small businesses.
• Adaptability: High adaptability.
• Linkage to Other Systems: Limited links.
• Number of Users: Limited.
• Installation and Maintenance Costs: Low.

Tailored Accounting Software:

• Nature of Business: Used for large, geographically spread businesses.
• Adaptability: Less adaptable, created for a specific business.
• Linkage to Other Systems: Numerous links.
• Number of Users: Large.
• Installation and Maintenance Costs: High.

Long Questions Solutions

Question 1: Define a Computerised Accounting System. Distinguish between Manual and Computerised Accounting Systems.

Solution:

A computerised accounting system processes events and financial transactions according to GAAP and produces reports based on user requirements.

Manual Accounting Systems:

• Recording: Uses ledgers and books.
• Calculation: Done manually.
• Speed: Slower.
• Backup: No manual backup.
• Trial Balance: Prepared as needed.
• Financial Statements: Prepared at the end of a period.

Computerised Accounting Systems:

• Recording: Uses a database.
• Calculation: Done by software.
• Speed: Faster.
• Backup: Automated.
• Trial Balance: Instantly prepared.
• Financial Statements: Prepared for any period with a click.

Question 2: Discuss the advantages of Computerised Accounting Systems over Manual Accounting Systems.

Solution:

Computerised systems offer:

• Speed
• Accuracy
• Reliability
• Up-to-date Information
• Real-time User Interface
• Automated Document Production
• Scalability
• Legibility

Question 3: Describe the various types of accounting software along with their advantages and limitations.

Solution:

• Ready-to-use: Ideal for small businesses, easy to install, and low-cost but limited in features and scalability.
• Customised: Suitable for medium to large organisations, can be tailored but has higher installation and maintenance costs.
• Tailored: Highly specific to large organisations, offers extensive features but is expensive and time-consuming to develop.

Question 4: ‘Accounting software is an integral part of the Computerised Accounting Systems.’ Explain briefly and list the generic considerations before sourcing accounting software.

Solution:

Accounting software should be selected considering the proficiency and skills of accounting professionals. Key considerations include:

• Flexibility
• Cost of Maintenance and Installation
• Size of Organisation
• Training Needs
• Security
• Reports
• Vendor Reputation

Question 5: ‘Computerised Accounting Systems are the best form of the accounting system.’ Do you agree? Comment.

Solution:

Yes, computerised systems are superior due to their speed, accuracy, reliability, up-to-date information, real-time user interface, automated document production, scalability, and legibility.